Indian Ocean Territories Community Development Grants Programme—Frequently Asked Questions

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Q1. Please provide further advice on a number of terms used in the Guidelines?

Response

Applicants may wish to consider the following definitions when preparing their applications.

  • Gift: A thing given. A present.
  • Donation: The act of an instance of donating. Something, especially, an amount of money, donated.
  • Bequeath: Leave to a person by a will. Hand down to posterity.
  • Bequests: The act or an instance of bequeathing. A thing bequeathed.
  • Endowment: The act or an instance of endowing. Denoting forms of life insurance involving payment by the insurer of a fixed sum on a specified date, or on the death of the insured person if earlier.
  • Prizes: Something that can be won in a competition or lottery.

Q2. What time do applications for Round Two of the IOT Community Development Grants Programme close?

Response

The closing date for all applications is 15 April 2015.

Electronic applications must be submitted to the Department of Infrastructure and Regional Development by 11.59pm local time on 15 April 2015. That is:

  • by 11.59pm, Cocos (Keeling) Islands time on 15 April 2015; and
  • by 11.59pm, Christmas Island time on 15 April 2015.

Applications submitted by mail must be posted by (and including) 15 April 2015.

Q3. What is considered to be a major upgrade, repair or maintenance?

Response

The Programme will not provide grant funding for major repairs, upgrades or maintenance of Commonwealth buildings (Section 3.3 of the Guidelines). Major repair, upgrade or maintenance is considered to be work that changes the scope, nature, size or purpose of the building.

Applicants should note that they are required to obtain appropriate approvals and/or permits for any development (including alterations and additions) from the Shire of Christmas Island or Shire of Cocos (Keeling) Islands, or any other applicable authority, where required.

Examples

The expansion of a building to double its size is considered to be a major upgrade. The removal of all internal fittings and reconstruction of the interior of a building is considered to be a major upgrade. In both cases, the work changes the scope and size of the building.

The erection of a wall or partition which divides an existing room is not considered to be a major upgrade as there is no change to the size, scope or purpose of the building.

Renovation to the exterior of a building, such as painting, is not considered to be a major upgrade as the work does not change the size, scope or purpose of the building.

Q4. Are Commonwealth assets, which are not buildings, eligible for funding?

Response

The Guidelines exclude major repairs, upgrades or maintenance of Commonwealth buildings. Applicants may apply for grant funding for projects relating to Commonwealth assets, which do not involve major repairs, upgrades or maintenance of Commonwealth buildings.  Consistent with the Programme's objectives and outcomes, it is expected that any work on a Commonwealth asset that is funded by the Programme will benefit the community.

Question 3 provides advice on major upgrades, repairs and maintenance to Commonwealth buildings.

Examples

Commonwealth assets which may be the subject of a grant application might include shrines, equipment in parks (BBQs and playgrounds) and interpretive or scenic walkways.

Q5. Can I submit more than one application for funding from Round Two?

Response

Yes, proponents can submit more than one application for grant funding. Applications must be for different projects and should meet the eligibility and appraisal criteria. A separate application must be submitted for each grant request.

Q6. I am not sure if my project fits the requirements of the Community Development Grants Programme Guidelines. If I email a description of the project, can the Department advise me if my project is likely to be funded?

Response

No. As the IOT Community Development Grants Programme is a competitive grants programme, the Department cannot provide advice to proponents about the eligibility of particular projects, types of projects, or organisations during the application period.  The Department is required to ensure that all potential proponents are treated in a fair and equitable manner, and that no unfair advantage is given to any one proponent.

Q7. What other funding options are available if my project proposes major repair, upgrade or maintenance of Commonwealth buildings?

Response

Proponents should review other programmes delivered by the Department to determine their eligibility, including the National Stronger Regions Fund.

An overview of grants programmes offered by other Australian Government agencies can be found at community.grantready.com.au.

Q8. Can I apply for funding from Round Two of the Community Development Grants Programme if I received funding from Round One?

Response

Yes. Applicants which were successful in securing a grant from Round One are able to apply for funding from Round Two, provided the applicant meets the requirements set out in the Guidelines.

Q9. Our organisation is delivering the project as part of a larger group. Who submits the application on behalf of the group?

Response

A single organisation should submit an application for grant funding. If successful, the Department will execute a Funding Agreement with, and provide the grant funding to, the organisation that submitted the application.

Appropriate operational arrangements between the parties delivering the project are expected to be in place. The applicant may choose to describe the parties to the project, their responsibilities in delivering the project and the supporting arrangements in the application form.